Form 16: TDS Certificate For Salary – All You Need to Know

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The employers issue Form 16 TDS certificate to their employees. It is proof of tax deduction at source from the employee’s salary. Further, the genesis of this Form can be seen under section 203 of the Income Tax Act, 1961 as TDS. It is a part of the income under the head ‘salary’.

When Is Form 16 Issued?

Form 16 is issued on the deduction of tax by the employer from the employee’s salary. The tax deducted by the employer has to be deposited in the government’s account.

Relevance of Form 16

It is an essential proof of tax that has been deducted at source by the employer. This certificate shows in detail the summary of the salary of the employee, allowances and other amount paid or credited to the employee and applicable TDS on the same. This form is issued annually as per the provisions of the Act and can be used for filing Income Tax Returns.

Basics of Form 16:
  • Form 16 is a TDS Certificate for salary
  • It is issued to the employees having a salary of more than Rs. 2.5 lacs in a financial year.
  • If the income is below the exemption limit of Rs. 2.5 lacs, then there will be no issuance of Form 16.
  • If the employee has worked with more than one employer during the relevant financial year, then he will be issued two Form from respective employees.
  • Form 16 also contains the details of the deduction of TDS from the employer and other details of income that the employee provides to the employer.


Details Required From Form 16 For Filing Income Tax Return

For the current Financial Year 2022-2023, Assessment Year 2023-2024, the employee needs the following details to file his ITR:

  1. Salary
  2. Allowances exempted under Section 10
  3. Total amount of salary received from current employer (=1 – 2)
  4.  Deductions under Section 16. It includes Standard Deduction, Entertainment Allowance and Tax on Employment.
  5. Total amount of deductions under Section 16.
  6. Income chargeable under the head ‘Salary’ (= 1+ 3- 5)
  7. Any other income reported by the employee (this includes Income or loss from house property reported by employee offered for TDS and income under the head Other Sources offered for TDS)
  8. Total amount of other income reported by the employee
  9. Gross total income (= 6 + 8)
  10. Breakup of Deductions under Chapter VI-A
  11. Aggregate of Deductions under Chapter VI-A(Gross & Deductible Amount)
  12. Total income (= 9 – 11)
  13. Tax Payable or Refund Due
Parts Of Form 16

An employer can generate and download Form 16 through the TRACES website. There are two parts of Form 16: Part A and Part B.

  • PART A: The components of Part A are:
    • Name and address of the employer
    • Name and address of the employee
    • TAN and PAN of the employer
    •  PAN of the employee
    • Summary of amount paid/credited and tax deducted at source thereon in respect of the employee
  • PART B: is the annexure to Part A and the components of Part B are:
    • Breakup of salary
    • Details of exempted allowances under Section 10Specific donations under Chapter VI-A:

List Of Deductions Are:
  •  Deduction for life insurance premium paid, contribution to PPF etc., under section 80C
  •  Deduction for contribution to pension funds under section 80CCC
  •  Deduction for employee’s contribution to pension scheme under section 80CCD(1)
  • Deduction for taxpayer’s self contribution to notified pension scheme under section 80CCD(1B)
  • Deduction for employer’s contribution to pension scheme under section 80CCD(2)
  • Deduction for health insurance premium paid under section 80D
  • Deduction for interest paid on loan taken for higher education under section 80E
  • Deduction towards interest payments made on loan taken for acquisition of residential house property under Section 80EE
  • The deduction available only to individuals towards interest payments made on loans taken for the acquisition of residential house property for the first time under Section 80EEA
  • deduction for donations made under section 80G
  • Deduction towards rent paid for house & applicable to only those who are self-employed or for whom HRA is not part of Salary under Section 80GG
  • Deduction for interest income on savings account under section 80TTA
  • Deduction on interest received on deposits by Resident Senior Citizens under Section 80TTB
  • Deductions for a resident individual taxpayer with Disability under Section 80U


Form 16 will be issued by both the employers in case of job change in a financial year.

TDS certificate in Form 16 is issued when TDS has been deducted. In case no TDS has been deducted by the employer, he may not give you a Form 16.

If there is a mismatch of TDS between Form 16 and Form 26AS, then the employee might get served demand notice from Income Tax Department and it can also lead into legal tussle!

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